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Policies - Travel
1) Scope
of policy
This policy applies to Shadow Councillors, Past Shadow Councillors,
Delegates, Volunteers, Employees and others travelling in connection
with Fermanagh Shadow Youth Council business.
2) Aims of travel policy
The aim of the policy is to ensure that there is to ensure equal
access to opportunities and events without discrimination against:
those living in rural areas
single parent families
families where both parents work
families/individuals with limited access to own transport
age (under 17's can't drive legally)
Income
areas with irregular bus times
3) Protection issues
It is the policy of the Shadow Council to ensure that travel
arrangements are as straightforward as possible to limit the
risk of people being stranded in unfamiliar surroundings.
For travel outside the county, under 18s will usually be accompanied
by an adult from the management committee and parents will be
informed of proposed arrangements ahead of time. Parental contact
will be sought ideally in writing but if not, by telephone contact
Every effort will be made to ensure that under 18s will not
travel alone with any adult. This will include
- sharing of taxis/cars wherever possible
- central picking up/dropping off points
However, where the risk of being stranded is considered to outweigh
the risk posed by the adult by the traveller and member of the
management committee organising the trip, this policy may be
overruled. Those interested in attending meetings should negotiate
travel arrangements with the Project Worker, particularly where
long distance travel is involved.
4) Time issues
Due consideration will be given to the total travel time, including
waiting for public transport because of infrequent bus services
and the fact that most young people don't drive.
5) Budgetary issues
All projects must include a budget for travel to meetings.
Travel expenses will be charged to consulting organisations
wherever possible.
Shadow Councillors will be encouraged to fund raise to cover
travel costs.
6) Payment arrangements
Car drivers transporting Shadow Councillors and Delegates may
be reimbursed for travel expenses in line with
Inland Revenue rates for travel done on Shadow Council business.
Bus fares for travel done on Shadow Council business may be
reimbursed on production of bus tickets.
Taxis booked by the Project Worker through the office will be
charged to Shadow Council accounts.
Adult volunteers will be reimbursed in line with public transport
rates
7) Delegates travel arrangements
Delegates will only receive money for travel arrangements when
they are standing in for Shadow Councillors or accompanying
lone Shadow Councillors to meetings.
8) Limits to policy
The Shadow Council may only undertake to pay travel expenses
in line with finances available for travel.
Opportunities may be turned down at the discretion of the Management
Committee due to prohibitively high travel costs where these
costs have to be paid for by the Shadow Council.
9) Limits to meetings
The Shadow Council/ Management Committee may decide to cancel
meetings if they are inaccessible to sections of the Shadow
Council on travel grounds.
10) Insurance
It is the responsibility of the Management Committee to ensure
that all travel is adequately insured.
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