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Policies - Standing Orders
1) Date,
time and place of meeting
The meetings of Fermanagh Shadow Youth Council will be rotated
on weekdays of the first week of every month, usually from 4.30pm
to 6.30pm
2) Days on which meetings will not be held
Meetings will not usually be held on Public or Bank Holidays,
Saturdays or Sundays or during school hours except when special
circumstances make it necessary.
3) Adjournment of meetings and issues
If Fermanagh Shadow Youth Council has to cancel a meeting or
have any unfinished business it will be automatically deferred
to the agenda of the next meeting.
4) Chairperson at meetings
All Shadow Councillors will have the opportunity to be trained
in chairing skills. Chairs of the Shadow Council and sub committees
will be reviewed every six months. The role of chairperson is
purely functional and no title will be associated to the role.
A former chair shall only stand for re-election if there is
no other candidate willing. If the chair is absent a replacement
can be elected for that meeting.
5) Admission to meetings
A visiting representative may only be admitted to Fermanagh
Shadow Youth Council meetings with the approval of Fermanagh
Shadow Youth Council at the start of the meeting unless previously
informed of in the agenda.
6) Disorderly conduct
If in the opinion of a Shadow Councillor any member of the Shadow
Council is obstructing the meeting, Shadow Councillors can vote
whether or not the disorderly councillor will be silenced until
members see fit to listen to them again.
7) Public admission
The public are welcome to observe Shadow Council meetings on
the condition that they don't disrupt it by any means, at which
point Shadow Councillors may ask them to leave.
8) Order of business
The agenda will be co-ordinated by the project worker in response
to issues raised by Shadow Councillors; issues raised by outside
organisations and issues arising from the day to day work of
the Shadow Council.
The order of business will be
a. Apologies
b. Adoption of minutes
c. Matters arising from previous meeting
d. Shadow Council projects
e. Management Issues
f. Feedback form meetings, trips, residentials etc
g. Future meetings
h. Any other business
i. Date/time of next meeting
The normal order of business may at any time be altered or varied
if, in the opinion of the majority of the Members present it
is desirable to do so.
9) Minutes
Minutes of full Shadow Council Meetings will be typed up and
distributed to all Shadow Councillors within a week of that
meeting. Shadow Councillors will adopt minutes at every meeting.
10) Quorum
Major decisions may be deferred if attending Shadow Councillors
feel that there are not enough people present at the meeting.
Otherwise decisions will be made by a majority vote. In exceptional
circumstances if a Shadow Councillor has expressed particular
interest or concern over an issue and they are not able to attend
the meeting, the issue may be deferred for one meeting if the
Shadow Councillors present agree.
12) Raising issues
Shadow Councillors may bring up points by informing the Project
Worker before the agenda is set or by raising it in the "Any
Other Business" section of the agenda.
13) Rules of debate
Where it is felt appropriate, motions will be proposed and seconded
in relation to written documents. Whilst in informal discussion,
a Shadow Councillor may attract the attention of the chair by
raising their hand. Shadow Councillors have a duty not to interrupt
or talk for too long and give everyone their say.
14) Committee structures
Sub-committees may be formed on an issue basis. Chairs and secretaries
will be voted for anonymously by writing names of the preferred
candidate on paper. Positions of office will be purely functional
and have no title associated with them. In the event of the
Chair or Secretary being absent replacements can be elected
for that meeting. Chairs and secretaries will be reviewed every
six months and previous office holders may only stand for re-election
if there are no other candidates.
Voting and raising or issues will be by the same methods as
at full Shadow Council meetings.
A Shadow Councillor may sit on as many sub-committees as he
or she likes.
15) Variation of Standing Orders
The Standing Orders will be reviewed every two years by any
or all of the Shadow Councillors, Past Shadow Councillors, the
Management Committee and any other interested parties to ensure
the founding principles of the Shadow Council are met as effectively
as possible. Final amendments will be made by the Shadow Council
and overseen by the Management Committee.
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